1. Introduction
HOGRUNNERS CHARITY RIDERS INC (“HOGRUNNERS,” “we,” “us,” or “our”) is a United States 501(c)(3) public charity based in Kokomo, Indiana. This Privacy Policy explains how we collect, use, store, and protect personal information when you visit hogrunnersridersnfp.org, submit forms, donate, request family support, volunteer, or otherwise communicate with us. By using our website or providing information to us, you acknowledge the practices described here.
We designed this policy to meet the expectations of donors, beneficiaries, Google Ad Grants reviewers, and community partners who entrust us with sensitive details about hardship and generosity. Questions may be directed to Principal Officer Cole Acord at admin@hogrunnersriders.org.
2. Data We Collect
We collect information you voluntarily provide, including name, email address, phone number, mailing address, donation amounts and frequencies, employer matching details, volunteer availability, and descriptions of family needs submitted through intake or contact forms. When you email us, the contents of your message and any attachments become part of our correspondence records.
We may also collect limited technical data such as browser type, device category, approximate geographic region derived from IP address, pages visited, and referral URLs. If you interact with our Facebook or Instagram links, those platforms may collect data under their own policies. We do not require account creation to browse program pages, but cookies may remember cookie-consent preferences on your device.
For beneficiaries seeking crisis relief, we may request documentation necessary to verify need and protect charitable assets — for example, proof of Howard County residency or copies of bills. Such documents are used solely for program eligibility and are retained only as long as required for legal, accounting, or safeguarding purposes.
3. How We Use Data
We use personal information to respond to inquiries, process donation intents and issue tax receipts referencing EIN 47-3980596, coordinate volunteers and ride-day logistics, deliver newsletter updates when you subscribe, improve website usability, maintain Form 990-N and nonprofit compliance records, and protect against fraud or misuse of charitable funds.
We do not use beneficiary hardship details for marketing. Aggregated, non-identifying statistics — such as approximate numbers of families helped or miles ridden — may appear in impact reports and on social channels associated with Hog Runners MC partnerships. Identifiable stories are published only with explicit permission from the individuals involved.
4. Cookies & Analytics
Our site uses essential cookies to remember whether you have accepted the cookie banner (#cookieBanner). These cookies are necessary for basic preference storage and do not track you across unrelated websites. If we enable Google Analytics or similar measurement tools for Google Ad Grants or website improvement, those tools may set first-party or third-party cookies to understand traffic volume, popular pages, and approximate demographics.
You may refuse non-essential cookies through your browser settings. Blocking all cookies may limit certain features such as remembering consent. Analytics configurations, when active, will be set to respect applicable IP anonymization and advertising-feature restrictions consistent with nonprofit advertising policies. We do not use remarketing lists built from beneficiary intake content.
5. Donor Privacy Guarantee
HOGRUNNERS CHARITY RIDERS will never sell, rent, or trade donor names, addresses, email lists, or giving histories to third parties for their marketing purposes. Donor information is shared only with board officers and volunteers who need it to process gifts, issue receipts, complete employer matching forms, or fulfill legal obligations.
Donors may request anonymity in public acknowledgments. Unless you opt into public recognition (for example, a Hog Fest sponsor wall), we will not publish your gift amount. Financial records are maintained under the oversight of our Treasurer and Principal Officer with appropriate access controls. This guarantee is a core transparency commitment of our 501(c)(3) stewardship.
6. Third-Party Services
Our website may load resources from trusted providers such as Bootstrap CDN, Font Awesome CDN, Google Fonts, Unsplash image hosts, and Google Maps embeds for the clubhouse at 2550 N Washington St, Kokomo, IN 46901. Those providers may receive technical data necessary to deliver their services. Payment processors we designate (for example Stripe or PayPal, when linked) collect payment card data under their own PCI-compliant systems; we do not store full card numbers on our servers.
Social media buttons linking to https://www.facebook.com/HogRunners and https://www.instagram.com/hogrunnersmc/ may allow those platforms to detect that your browser visited our site. We encourage you to review Meta’s privacy settings. We are not responsible for content or practices on external websites, including partner food banks or first-responder agencies referenced in our partner strip.
7. CCPA/GDPR Rights
Although we primarily serve Indiana residents, we respect privacy rights recognized under the California Consumer Privacy Act (CCPA) and the European Union General Data Protection Regulation (GDPR) where they apply to individuals who interact with our site. Subject to verification and legal exceptions, you may request access to personal data we hold about you, correction of inaccurate information, deletion of data no longer needed for charitable or legal purposes, and restriction of certain processing.
We do not sell personal information as defined by CCPA. EU/UK visitors may have the right to data portability and to lodge a complaint with a supervisory authority. To exercise rights, email admin@hogrunnersriders.org with “Privacy Request” in the subject line and sufficient detail for us to locate your records. We will respond within a reasonable period consistent with applicable law.
8. Contact & Updates
For privacy questions, data requests, or concerns about this policy, contact:
HOGRUNNERS CHARITY RIDERS INC
Principal Officer: Cole Acord
Email: admin@hogrunnersriders.org
Mail: PO Box 6842, Kokomo, IN 46904, USA
Clubhouse: 2550 N Washington St, Kokomo, IN 46901, USA
EIN: 47-3980596
We may update this Privacy Policy to reflect operational, legal, or technology changes. The “Last updated” date at the top of this page will change when revisions are published. Continued use of the website after updates constitutes acknowledgment of the revised policy. Material changes affecting donor data practices will be highlighted on this page or communicated by email when appropriate.
Thank you for trusting HOGRUNNERS CHARITY RIDERS with your information as we work to empower underprivileged families and strengthen communities across Howard County.